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Productivity Tips for Virtual Meetings: The 4 Types of Workers You May Encounter

June 11, 2020 by Alex Campanelli

Man sitting at his table waving hi to colleagues on video conference

Over the past decade, the sentiment around remote work has transformed from a nice-to-have policy to an expectation for workers across the globe. Prior to mandatory remote work orders as a result of the pandemic, our research found that 77% of workers already expected companies to offer the option to work outside of the office in some capacity. Now, as the majority of the workforce has experienced remote work first-hand, our latest research shows that 55% of workers expect to be in the office only two days per week following the pandemic.


With more organizations looking to implement remote work policies long-term, chats, calls and video conferencing will continue to replace in-office, conference room meetings to keep teams on-task and productivity high. However, adding new tools into the mix of a remote worker’s tech stack can take some time to get used to. 


Whether you’re a video call veteran or new to virtual meetings, there’s a good chance you’ve encountered these four types of workers on a call. Here are some of the most important tips for virtual meetings in order to avoid common pitfalls and remain productive.


1. The Daydreamer 


Whether it's a long glance off camera or noises buzzing in the background, Daydreamers seem to forget that they're on video conferencing – and it’s quite noticeable. With some workers starting to experience video fatigue, it’s easy to forget that basic rules of conversation always apply, even on video.


Productivity Tips: When joining in a video call, treat the conversation just as you would an in-person meeting by looking over the agenda, and preparing any notes or questions to help keep the conversation engaged. 


2. The Newcomer  


The Newcomer isn’t familiar with the technology being used, often delaying meetings and stumbling into connection issues. With new technology, there will always be a learning curve, but time spent on video calls is precious, especially when working on a fully remote team.


Productivity Tips: Take time to learn the ropes beforehand, like how to test your audio or how to successfully screen share content. If you see a co-worker struggling, offer them a hand and point them to resources to help them stay prepared and productive during meetings. 


3. The Phantom 


The Phantom is the team member who never turns on video conferencing when everyone else in the meeting is on camera. Oftentimes, Phantoms may shock their colleagues when they chime in on an agenda bullet or respond to a question, causing less cohesive team conversations. 


Productivity Tips: When possible, it should be expected that everyone turns on video during meetings. Encourage teams to adopt a video-first attitude to mitigate the hassle of getting everyone on board each meeting. 


4. The Juggler 


The Juggler spends meetings scrolling through emails, responding to chats or toggling between tasks and is sometimes unaware that other meeting attendees actually notice. Even on the busiest days, being present during meetings best ensures productivity for everyone in the meeting. 


Productivity Tips: Use features like Quiet Mode to silence notifications on your mobile device and chat groups to help eliminate distractions while in meetings. 


As virtual meetings become more of a reality for workers, it's important to understand the most effective – and least effective – ways of staying productive to optimize the impact of connectivity while working remotely. For more resources on remote work advice and productivity tips for working from home, check out our Ultimate Guide to Remote Work. 


ultimate guide to remote work


Alex Campanelli
Alex Campanelli

Alex is the Content Strategist at Fuze, responsible for helping set the company’s content strategy and creating various forms of content that engage our audience. 

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